Pioneering recruitment and training partners.

£25,000 per annum

London, UK

 

Based in Central London, our client is a small yet well-established global business that thrives on providing an excellent service for both customers and employees.  They are growing rapidly and are now looking for a committed Office & Facilities Coordinator to join their team.

About the Role:

You will be responsible for ensuring the smooth running of the office and for providing additional support to all departments.  Additionally, you will be responsible for contractors, suppliers, facilities and providing assistance to the CEO and the MD when required, and to the chairman when he visits London.

 

Responsibilities:

· Devising and maintaining office systems, including data management and filing

· Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations

· Screening phone calls, enquiries and requests, and handling them when appropriate

· Meeting and greeting visitors at all levels of seniority

· Organising and maintaining diaries and making appointments

· Dealing with incoming email, faxes and post, often corresponding on behalf of the manager

· Carrying out background research and presenting findings

· Producing documents, briefing papers, reports and presentations

· Organising and attending meetings and ensuring the manager is well prepared for meetings

· Managing Health and safety perimeter

· Liaise with IT department to provide IT access to new joiners

· Liaising with clients, suppliers and other staff

· Dealing with Suppliers and Contractors

· Overseeing contents Insurance and liability insurance for Directors and Offices

· Managing all non IT contracts (premises, security, cleaning etc)

· Liaising with Building Management, Landlords and security

· Assisting departments in respect of (making travel and business visa arrangements: booking meeting rooms and support for meetings of the Board

· Managing the switchboard, screening calls and taking messages, managing the franking machine, maintenance of office and equipment, couriers and daily mail, booking taxis, couriers, managing office and kitchen supplies

· Providing support to the chairman when he visits London

 

Skills & Experience Required:

· Previous PA / Office / Facilities Experience (5-8 years)

· Good Interpersonal Skills

· Ability to speak French

· Proven office administration experience, ideally familiar with office moves/relocation facilities and refurbishments

· Ability to take initiative and to work in a team and/or autonomously

· Excellent written and verbal skills

· Strong MS Office skills are essential (Word, Excel and PowerPoint)

 

Character & Personal Qualities:

· Good Communication

· Well organised

· Require good attention to detail

· Thinks outside the box

· Prioritise workload effectively

· Ability to work pro-actively and multi-task

· Excellent team and client management skills

· Professional, articulate and polished

· Excellent team-player

· Confident and reliable

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£40,000 – £55,000 per annum

Manchester, UK

 

Our client is seeking a R2R Supervisor (Record to Report) to be responsible for leading a team within their Record to Report function, which provides timely, accurate and compliant month end processes supporting the EMEA markets. The role will involve the discharge of Month End process and Balance Sheet Liability management. You will form close working relationships with site controllers and ensure adherence to established procedures, accounting principles and guidelines in order to maintain the organisation’s financial records.

The role will have an appropriate mix of supervisory and operational activities and is also responsible for alignment, streamlining and improving processes. As an integral member of the R2R management group and the SSC Extended Leadership team, you will help to drive service delivery in line with the finance vision.

Job Description:

• Responsible for the maintenance of financial systems to ensure completeness of statutory and group reporting for region, ensuring compliance with accounting principles/standards, relevant regulations and reporting requirements. You will be responsible for the delivery of the R2R taxonomy of services.
• Oversee Cost Centre reviews to ensure prepayments and accruals are appropriately accounted for and are appropriately managed. Oversee the performance and clearance of all reconciliation accounts, approving recurring journals, ensuring financial transactions are recorded and appropriately classified, including operating taxes.
• Drive compliance within a robust control framework and take responsibility for internal/external audit deliverables.
• Provide excellence service delivery and technical expertise to key stakeholder groups including market controllers, BSO management, peer groups, and external bodies.
• Provide supervision and development for a team of qualified/part qualified accountants (circa 4-6 FTE).
• Support key change initiatives and drive through continuous improvement.

Required Skills:

• ICAEW qualified accountant (CIMA / ACCA/ACA) with a minimum of 3 years post qualification experience.
• Minimum of 2 years’ experience of managing a team as well as operational responsibilities.
• Strong educational background with effective verbal and written communication skills.
• SAP Transactional experience – essential.
• Excellent stakeholder skills.
• European languages desirable, in particular German.
• Expert MS Excel Skills (pivots, Lookups, etc).
• Corporate finance background in a mid-sized to medium company.
• Excellent active listening.
• Resilient and robust.
• Problem solving and root cause identification skills.
• Strong analytic and decision making.
• Able to work effectively at all levels in an organisation.
• Must be a team player and able to work with and through.
• Ability to influence others and move towards a common vision or goal.

 

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up to £65,000 per annum + benefits

London, UK

 

Our client is on a journey of tremendous growth and is now seeking an HR Business Partner who will lead, strategize and oversee the delivery of their people vision.

Who they are looking for

As HR Business Partner, you will ensure the delivery of our client’s people vision, embedding and leading on our client’s culture with a focus on making our client an employer of choice and their employees proud and excited to be part of the organisation. This is an important role, suitable for a confident and capable HR leader who enjoys steering strategic direction whilst keeping busy day to day with operational HR responsibilities. You need to enjoy all areas of HR for this role, a great strategic mindset, transactional excellence and a passion for working with brilliant people in an organisation that has seen rapid and dramatic growth in the last year and has very ambitious growth plans.

 

You will be accountable for ensuring full compliance to UK employment law and UK HR practices; advising stakeholders about the frame of UK legislation, proactively raising mitigation to be considered in ER casework. You will be accountable for and drive our client’s HR policies, challenging them to do the best by their hardworking and committed employees coordinating the necessary steps to ensure compliant decision making. You will oversee the effective implementation of policies and processes, whilst being a true HRBP to the senior leadership team as required.

 

Key responsibilities

 

• Lead on the implementation of the People strategy working closely with the Head of People Operations and Leadership  team to embed changes, design and develop systems and processes to support the strategy, ensuring that it’s focused on achieving overall strategy through its people whilst being a great place to work.
• Through the continuous review and contribution to the People strategy and with support from the Director of corporate services and CEO, regular assessment of organisational structure, culture, systems, resourcing models, working practices, people profiles and behaviours needed for the company to thrive in the delivery of its mission.
• Monitor and work towards People KPI’s and targets relating to the ‘organisational health’, monitoring performance against these and taking appropriate action to ensure they are met.
• Full HR business partnering to senior and management colleagues, guiding and supporting them with ER cases, supporting workforce planning and department OD and upskilling management competence and capability in HR practices and procedures.
• Support the Head of People Operations to lead on Culture ensuring organisation wide ownership and accountability from the executive team. Drive the embedding of the values in everyday work and behaviours throughout the organisation nationally and challenge where this is not happening.
•  Accountability for HR compliance across the organisation to UK employment law and UK HR best practice. Ensuring all people policies and procedures are up to date and compliant and guide managers to make compliant decisions in people related matters. Support stakeholders with advice and guidance on constraints and mitigation to be considered in each individual matter in order to ensure compliance in the implementation of management HR decisions
• Lead on a seamless Recruitment process, ensuring recruiting managers are competent in the recruitment process whilst remaining inclusive and thorough in their approach through training. Guide the HR and recruitment administrator to provide support to hiring managers, ensuring a high- quality process whilst leading a proactive search service acting as a talent hunter, filling the candidate pipeline, assessing the candidates, making offers and writing employment contracts.
• Drive a Learning and development culture, leading on the L&D framework, giving teams the opportunity to develop and improve throughout their career at the company. Assess and manage the third party suppliers of L&D programs ensuring they support the overall people strategy and goals on the organisation and are fit for purpose for team development.
• Lead on the Appraisal and PRP process, leading on the appraisal cycle and calibration meetings across the organisation.
• Support on board and Exec Team HR reporting, providing up to date HR data giving insight to stakeholders on the overall organisation health and updating them on people goals and KPI’s.

 

Person Specification, attributes and values

 

You are:

• Mission driven and empathetic
• Able to communicate effectively with people at all levels
• Have a flexible approach to the role combining energy, enthusiasm and a will to succeed, to make our offer to our employees a best-in-class organisation.
• Are confident in decision-making, methodical and well-organised, adept at juggling multiple priorities

 

You have:

• A strong HRBP background is essential
• Comprehensive knowledge of UK HR policy and employment law
• Experience of strategic and transactional HR work and a willingness to continue doing both.
• Confidence in challenging behaviours against our client’s culture and values in a solution focused method.
• Strong cross-functional partnership skills, working with multiple stakeholders to achieve company objectives
• Excellent verbal and written communication skills with the ability to communicate complex issues to a range of audiences
• Experience of working in a rapid growth organisation
• The ability to challenge effectively and hold others to account whilst maintaining relationships.
• High professional standards for customer service, confidentiality, and quality of work
• Ability to thrive in a fast-paced environment and think creatively
• Ability to deploy programmes and processes remotely and through others.
• A continuous improvement mindset, always evaluating programmes and tools and identifying areas for improvement.
• Have a flexible approach to the job combining energy, enthusiasm and a will to succeed
• Are confident in decision-making, methodical and well-organised, adept at juggling multiple priorities

 

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